Validate your competence with strong writing skills. No matter how small and seemingly insignificant, all documents warrant your full attention to details. Improve your writing by following these tips:
- Get to the point. Fairy tales and jokes start at the beginning and go to the end, but business documents should start with the bottom line.
- Streamline. Too many words and irrelevant facts bog down your message.
- Maintain flow. Your thoughts may flow in all directions, but your writing should follow a straight path.
- Include what matters. Offer the correct balance of details. Tip: When you finish writing, read your document through a recipient’s eyes. Ask yourself “Did I leave out facts critical to my message?” and “Did I confuse readers by including too much information?”
- End with a strong conclusion. Present a clear summary that tells readers what actions to take next.
— Adapted from “Business Writing: Top 10 Biggest Business Writing Blunders That Make You Look Incompetent,” Dianna Booher, Booher Communication Consultants, www.booher.com.